Shortcut Keys » Office

Wordpad shortcut keys

Dr — Wed, 16 Dec 2009 15:46:53 +0000

If you stick with the default document viewer from Windows O.S. you can speed things up a bit with these shortcut combos.

Shortcut key	Action
Ctrl+N	Create a new document
Ctrl+O	Open an existing document
Ctrl+S	Save changes to a document
F12	Save the document as a new file
Ctrl+P	Print a document
Alt+F4	Close WordPad
Ctrl+Z	Undo a change
Ctrl+Y	Redo a change
Ctrl+A	Select the entire document
Ctrl+X	Cut a selection
Ctrl+C	Copy a selection to the Clipboard
Ctrl+V	Paste a selection from the Clipboard
Ctrl+B	Make selected text bold
Ctrl+I	Italicize selected text
Ctrl+U	Underline selected text
Ctrl+=	Make selected text subscript
Ctrl+Shift+=	Make selected text superscript
Ctrl+L	Align text left
Ctrl+E	Align text center
Ctrl+R	Align text right
Ctrl+J	Justify text
Ctrl+1	Set single line spacing
Ctrl+2	Set double line spacing
Ctrl+5	Set line spacing to 1.5
Ctrl+Shift+>	Increase the font size
Ctrl+Shift+<	Decrease the font size
Ctrl+Shift+A	Change characters to all capitals
Ctrl+Shift+L	Change the bullet style
Ctrl+D	Insert a Microsoft Paint drawing
Ctrl+F	Find text in a document
F3	Find the next instance of the text in the Find dialog box
Ctrl+H	Replace text in a document
Ctrl+Left Arrow	Move the cursor one word to the left
Ctrl+Right Arrow	Move the cursor one word to the right
Ctrl+Up Arrow	Move the cursor to the line above
Ctrl+Down Arrow	Move the cursor to the line below
Ctrl+Home	Move to the beginning of the document
Ctrl+End	Move to the end of the document
Ctrl+Page Up	Move up one page
Ctrl+Page Down	Move down one page
Ctrl+Delete	Delete the next word
F10	Display keytips
Shift+F10	Show the current shortcut menu
F1	Open WordPad Help

Adobe Reader Keyboard Shortcuts

Dr — Sat, 17 Oct 2009 13:09:34 +0000

The keyboard shortcuts list for Adobe Reader 8 for both Windows and MAC OS.

Command	Windows Shortcut	Mac OS Shortcut	Command	Windows Shortcut	Mac OS Shortcut
Keys for general navigating			Keys for navigating a PDF
Show/hide menu bar	F9	Shift+Command+M	Previous screen	Page Up	Page Up
Move focus to menus (Windows, UNIX); expand first menu item (UNIX)	F10	Control+F2	Next screen	Page Down	Page Down
Move focus to toolbar in browser and application	Shift+F8	Shift+F8	First page	Home or Shift+Ctrl+Page Up or Shift+Ctrl+Up Arrow	Home or Shift+Command+Up Arrow
Move to next open document (when focus is on document pane)	Ctrl+F6	Command+F6	Last page	End or Shift+Ctrl+Page Down or Shift+Ctrl+Down Arrow	End or Shift+Command+Down Arrow
Move to previous open document (when focus is on document pane)	Ctrl+Shift+F6	Command+Shift+F6	Previous page	Left Arrow or Ctrl+Page Up	Left Arrow or Command+Page Up
Close current document	Ctrl+F4	Command+F4	Next page	Right Arrow or Ctrl+Page Down	Right Arrow or Command+Page Down
Close all open windows	Ctrl+Shift+W	Command+Shift+W	Previous view	Alt+Left Arrow	Command+Left Arrow
Move focus to next tabbed page or palette	F6	F6	Next view	Alt+Right Arrow	Command+Right Arrow
Move focus to previous pane or panel	Shift+F6	Shift+F6	Previous document (with multiple windows opened inside a single window)	Alt+Shift+Left Arrow (Windows only)	Not available
Move focus to next comment, link, or form field in the document pane	Tab	Tab	Next document (with multiple windows opened inside a single window)	Alt+Shift+Right Arrow (Windows only)	Not available
Move focus to document pane	F5	F5	Previous document	Ctrl+F6 (UNIX)	Not available
Move focus to previous comment, link, or form field in the document pane	Shift+Tab	Shift+Tab	Next document	Shift+Ctrl+F6 (UNIX)	Not available
Activate selected tool, item (such as a movie or bookmark), or command	Spacebar or Enter	Spacebar or Enter	Scroll up	Up Arrow	Up Arrow
Open context menu	Shift+F10	Control+click	Scroll down	Down Arrow	Down Arrow
Close context menu	F10	Esc	Scroll (when Hand tool is selected)	Spacebar	Spacebar
Return to Hand tool or Select tool	Esc	Esc	Zoom in	Ctrl+equal sign	Command+equal sign
Move focus to next tab in a tabbed dialog box	Ctrl+Tab	Not available	Zoom out	Ctrl+hyphen	Command+hyphen
Move to next search result and highlight it in the document	F3	F3 or Command+G	Keys for navigating the Help window
Select text (with Select tool selected)	Shift+Arrow keys	Shift+Arrow keys	Open Help window	F1	F1 or Command+?
Select next word or deselect previous word (with Select tool selected)	Ctrl+Right Arrow or Left Arrow	Command+Right Arrow or Left Arrow	Close Help window	Ctrl+W (Windows only) or Alt+F4	Command+Q
Keys for navigating the How To panel			Move focus between navigation pane and topic pane	Ctrl+Tab	Not available
Open or close How To panel	Shift+F4	Shift+F4	Move focus to the next link within a pane	Tab	Not available
Open and move focus to How To panel	Shift+F1	Shift+F1	Move focus to the previous link within a pane	Shift+Tab	Not available
Go to How To home page from a How To topic	Home (Windows only)	Not available	Keys for working with comments*
Move focus between the elements of the How To panel and the header of the How To panel	Ctrl+Tab or Ctrl+Shift+Tab	Not available	Sticky Note tool	S	S
Move focus down through the elements of the How To panel	Tab	Tab	Text Edits tool	E	E
Move focus up through the elements of the How To panel	Shift+Tab	Shift+Tab	Stamp tool	K	K
Go forward to next page in How To panel viewing history	Right Arrow	Right Arrow	Current highlighting tool	U	U
Go back to previous page in How To panel viewing history	Left Arrow	Left Arrow	Cycle through highlighting tools: Highlighter, Cross-Out Text, Underline Text	Shift+U	Shift+U
Keys for working with navigation panels			Arrow tool	D	D
Show/hide navigation pane	F4	F4	Text Box tool	X	X
Open and move focus to navigation pane	Ctrl+Shift+F5	Command+Shift+F5	Attach file as comment	J	J
Move focus among the document, message bar, and navigation panels	F6	F6	Cycle through attach tools: Attach File, Attach Sound, Paste Clipboard Image	Shift+J	Shift+J
Move focus to next element of the active navigation panel: Trash Can, Options menu, Close box, panel contents, or panel button	Tab	Tab	Move focus to comment	Tab	Tab
Move to previous or next navigation panel and make it active (when focus is on the panel button)	Up Arrow or Down Arrow	Up Arrow or Down Arrow	Move focus to next comment	Shift+Tab	Shift+Tab
Move to next navigation panel and make it active (when focus is anywhere in the navigation pane)	Ctrl+Tab	Not available	Open pop-up window for comment that has focus	Enter	Return
Expand the current bookmark (focus on Bookmarks panel)	Right Arrow or Shift+plus sign	Right Arrow or Shift+plus sign	Send and receive comments in browser-based review	O	O
Collapse the current bookmark (focus on Bookmarks panel)	Left Arrow or minus sign	Left Arrow or minus sign	Go back online	I	I
Expand all bookmarks	Shift+*	Shift+*	Keys for selecting tools *
Collapse selected bookmark	Forward Slash (/)	Forward Slash (/)	Hand tool	H	H
Move focus to next item in a navigation panel	Down Arrow	Down Arrow	Temporarily select Hand tool	Spacebar	Spacebar
Move focus to previous item in a navigation panel	Up Arrow	Up Arrow	Select tool	V	V
Keys for editing			Snapshot tool	G	G
Select all content	Ctrl+A	Command+A	Current zoom tool	Z	Z
Deselect all content	Ctrl+Shift+A	Command+Shift+A	Temporarily select Dynamic Zoom tool (when Marquee Zoom tool is selected)	Shift	Shift
Fit page	Ctrl+0	Command+0	Temporarily zoom out (when Marquee Zoom tool is selected)	Ctrl	Option
			Select Object tool	R	R
			Object Data tool	O	O
			Article tool	A	A
			Crop tool	C	C
			Link tool	L	L
			Reset toolbar	Alt+F8 (Windows) Ctrl+Shift+F8 (UNIX)	Alt+F8

Microsoft Excel Shortcuts

Dr — Thu, 24 Sep 2009 18:08:14 +0000

MS Excel can be really cumbersome to handle via the mouse so these hotkeys are quite helpful.

CTRL combos

Other functions

Key

Description

Key

Description

CTRL+(

Unhides any hidden rows within the selection.

ARROW KEYS

Move one cell up, down, left, or right in a worksheet.

CTRL+)

Unhides any hidden columns within the selection.

CTRL+ARROW KEY moves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet.

CTRL+&

Applies the outline border to the selected cells.

SHIFT+ARROW KEY extends the selection of cells by one cell.

CTRL+_

Removes the outline border from the selected cells.

CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the active cell.

CTRL+~

Applies the General number format.

LEFT ARROW or RIGHT ARROW selects the menu to the left or right when a menu is visible. When a submenu is open, these arrow keys switch between the main menu and the submenu.

CTRL+$

Applies the Currency format with two decimal places (negative numbers in parentheses).

DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open.

CTRL+%

Applies the Percentage format with no decimal places.

In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.

CTRL+^

Applies the Exponential number format with two decimal places.

ALT+DOWN ARROW opens a selected drop-down list.

CTRL+#

Applies the Date format with the day, month, and year.

BACKSPACE

Deletes one character to the left in the Formula Bar.

CTRL+@

Applies the Time format with the hour and minute, and AM or PM.

Also clears the content of the active cell.

CTRL+!

Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.

DELETE

Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments.

CTRL+-

Displays the Delete dialog box to delete the selected cells.

In cell editing mode, it deletes the character to the right of the insertion point.

CTRL+*

Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).

END

Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on.

Also selects the last command on the menu when a menu or submenu is visible.

In a PivotTable, it selects the entire PivotTable report.

CTRL+END moves to the last cell on a worksheet, in the lowest used row of the rightmost used column.

CTRL+:

Enters the current time.

CTRL+SHIFT+END extends the selection of cells to the last used cell on the worksheet (lower-right corner).

CTRL+;

Enters the current date.

ENTER

Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).

CTRL+`

Alternates between displaying cell values and displaying formulas in the worksheet.

In a data form, it moves to the first field in the next record.

CTRL+’

Copies a formula from the cell above the active cell into the cell or the Formula Bar.

Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.

CTRL+”

Copies the value from the cell above the active cell into the cell or the Formula Bar.

In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button).

CTRL++

Displays the Insert dialog box to insert blank cells.

ALT+ENTER starts a new line in the same cell.

CTRL+1

Displays the Format Cells dialog box.

CTRL+ENTER fills the selected cell range with the current entry.

CTRL+2

Applies or removes bold formatting.

SHIFT+ENTER completes a cell entry and selects the cell above.

CTRL+3

Applies or removes italic formatting.

ESC

Cancels an entry in the cell or Formula Bar.

CTRL+4

Applies or removes underlining.

It also closes an open menu or submenu, dialog box, or message window.

CTRL+5

Applies or removes strikethrough.

HOME

Moves to the beginning of a row in a worksheet.

CTRL+6

Alternates between hiding objects, displaying objects, and displaying placeholders for objects.

Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on.

CTRL+7

Displays or hides the Standard toolbar.

Selects the first command on the menu when a menu or submenu is visible.

CTRL+8

Displays or hides the outline symbols.

CTRL+9

Hides the selected rows.

CTRL+HOME moves to the beginning of a worksheet.

CTRL+0

Hides the selected columns.

CTRL+A

Selects the entire worksheet.

CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet.

If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.

PAGE DOWN

Moves one screen down in a worksheet.

When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box.

ALT+PAGE DOWN moves one screen to the right in a worksheet.

CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.

CTRL+PAGE DOWN moves to the next sheet in a workbook.

CTRL+B

Applies or removes bold formatting.

CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook.

CTRL+C

Copies the selected cells.

PAGE UP

Moves one screen up in a worksheet.

CTRL+C followed by another CTRL+C displays the Microsoft Office Clipboard.

ALT+PAGE UP moves one screen to the left in a worksheet.

CTRL+D

Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

CTRL+PAGE UP moves to the previous sheet in a workbook.

CTRL+F

Displays the Find dialog box.

CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook.

SHIFT+F5 also displays this dialog box, while SHIFT+F4 repeats the last Find action.

SPACEBAR

In a dialog box, performs the action for the selected button, or selects or clears a check box.

CTRL+G

Displays the Go To dialog box.

CTRL+SPACEBAR selects an entire column in a worksheet.

F5 also displays this dialog box.

SHIFT+SPACEBAR selects an entire row in a worksheet.

CTRL+H

Displays the Find and Replace dialog box.

CTRL+I

Applies or removes italic formatting.

CTRL+SHIFT+SPACEBAR selects the entire worksheet.

CTRL+K

Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.

CTRL+L

Displays the Create List dialog box.

If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet.

CTRL+N

Creates a new, blank file.

When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet.

CTRL+O

Displays the Open dialog box to open or find a file.

ALT+SPACEBAR displays the Control menu for the Excel window.

CTRL+SHIFT+O selects all cells that contain comments.

TAB

Moves one cell to the right in a worksheet.

CTRL+P

Displays the Print dialog box.

Moves between unlocked cells in a protected worksheet.

CTRL+R

Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.

Moves to the next option or option group in a dialog box.

CTRL+S

Saves the active file with its current file name, location, and file format.

SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box.

CTRL+U

Applies or removes underlining.

CTRL+V

Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you cut or copied an object, text, or cell contents.

CTRL+TAB switches to the next tab in dialog box.

CTRL+W

Closes the selected workbook window.

CTRL+X

Cuts the selected cells.

CTRL+SHIFT+TAB switches to the previous tab in a dialog box.

CTRL+Y

Repeats the last command or action, if possible.

CTRL+Z

Uses the Undo command to reverse the last command or to delete the last entry you typed.

CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

Function Keys

Key

Description

Displays the Help task pane.

CTRL+F1 closes and reopens the current task pane.

ALT+F1 creates a chart of the data in the current range.

ALT+SHIFT+F1 inserts a new worksheet.

Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.

SHIFT+F2 edits a cell comment.

Pastes a defined name into a formula.

SHIFT+F3 displays the Insert Function dialog box.

Repeats the last command or action, if possible.

CTRL+F4 closes the selected workbook window.

Displays the Go To dialog box.

SHIFT+F6 switches to the previous pane in a worksheet that has been split.

CTRL+F6 switches to the next workbook window when more than one workbook window is open.

Note When the task pane is visible, F6 and SHIFT+F6 include that pane when switching between panes.

Displays the Spelling dialog box to check spelling in the active worksheet or selected range.

CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ESC.

Turns extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection.

SHIFT+F8 enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys.

ALT+F8 displays the Macro dialog box to run, edit, or delete a macro.

SHIFT+F9 calculates the active worksheet.

CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

CTRL+F9 minimizes a workbook window to an icon.

F10

Selects the menu bar or closes an open menu and submenu at the same time.

SHIFT+F10 displays the shortcut menu for a selected item.

ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message.

CTRL+F10 maximizes or restores the selected workbook window.

F11

Creates a chart of the data in the current range.

ALT+F11 opens the Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).

F12

Displays the Save As dialog box.

Popular Microsoft Word keyboard shortcuts

Dr — Sun, 02 Aug 2009 09:59:05 +0000

Most MS Word tasks can be performed both by using the mouse or by using a keyboard shortcut (single key or, usually, a combination of keys). If you are a frequent MS Word user it is always advisable to start learning keyboard combinations for the most important tasks. It will increase productivity and also save fatigue and discomfort associated with intensive mouse usage. Some of the shortcuts are similar with operating system shortcuts while most of them are specific to MS Word and other word processing software. The following list can be used as a reference.

Frequently used commands		Less Frequently used commands
Function	Shortcut	Function	Shortcut
New document	Ctrl + N	Go to (page, section…)	Ctrl + G
Open	Ctrl + O	Go to document start	Ctrl + Home
Save	Ctrl + S	Go to document end	Ctrl + End
Save as	F12	Align left	Ctrl + L
Copy	Ctrl + C	Align center	Ctrl + E
Cut	Ctrl + X	Align right	Ctrl + R
Paste	Ctrl + V	Justify	Ctrl + J
Spelling & grammar	F7	Change case	Shift + F3
Undo	Ctrl + Z	Increase/decrease font size	Ctrl + Shift + > or <
Redo/Repeat	Ctrl + Y	Switch documents	Alt + W
Print	Ctrl + P	Delete next word	Ctrl + Delete
Go to start of the line	Home	Delete previous word	Ctrl + Backspace
Go to end of the line	End	Indent	Ctrl + M
Bold	Ctrl + B	Font properties	Ctrl + D
Italic	Ctrl + I	Superscript	Ctrl + Shift + =
Underline	Ctrl + U	Subscript	Ctrl + =
Find	Ctrl + F	Select all	Ctrl + A
Find & Replace	Ctrl + H	Select words/lines	Ctrl + Shift + arrow keys

Don’t forget to check out the video post that shows you how to customize these shortcuts.

Customize MS Word shortcuts

Dr — Sat, 01 Aug 2009 13:02:18 +0000

Shows you how to customize MS Word command shortcuts and replace default shortcut keys with your own ones. Keyboard shortcuts can be customized for your precise needs.